Bylaws

 

 

 

 

 

 

Marsh Creek Women’s Association (for a copy in word download the file) 

 

 

 

 

 

Marsh Creek Country Club

169 Marshside Drive

St. Augustine, Florida 32080

 

 

 

 

 

 

1.       PURPOSE:   Marsh Creek Women’s Association is a nonprofit organization   and its purpose is to:

 

 

 

 

 

 

1.1   Provide an initial contact for new members and create a social environment for all of its members.

 

 

 

 

 

 

1.2   Provide assistance and charitable support to our community

 

 

 

 

 

 

1.3   Provide a vehicle for communication and enrichment.

 

 

 

 

 

 

 

 

 

 

 

 

2.       MEMBERSHIP:   Members in good standing of Marsh Creek Country Club,

169 Marshside Drive , St. Augustine , Florida
are eligible for membership.

 

 

 

 

 

 

  2.1.   Membership eligibility shall reflect Marsh Creek Country Club membership policies.

 

 

 

 

 

 

 

 

 

 

2.2.   Annual dues shall be an amount approved by the Board of Directors, payable in one installment.  

 

3.    EXECUTIVE COMMITTEE (Officers and Past President):

 

 

 

 

 

 

              3.1 TERMS AND QUALIFICATIONS:  

 

 

 

 

 

3.1.1 OFFICERS:   The officers of the Association shall be a President, a   Vice President, a Recording Secretary, a Corresponding Secretary, a Treasurer and an Electronic Communication Coordinator.   These officers shall perform the duties prescribed and be elected for a term of one year.   The President and Vice President shall be limited to one term each but other officers may serve more than one term.   No member shall hold more than one office concurrently, with the exception of the Vice President, who, in the absence of the President, will fill that position.   The immediate past President shall act as an advisor to the Executive Committee for a period of one year and will not have voting privileges.   The role is one of advice and counsel as required.   Officers shall be elected by the voting membership at the April meeting.  

 

 

 

 

 

 

  

 

 

 

 

 

 

 

 

 

 

3.1.2 THE PRESIDENT shall be the Chief Executive Officer of the Association and shall appoint all committees with the exception of the Nominating committee.   Further, the President shall be the Chair of the Board of Directors, and ex-officio member of each committee except the Nominating Committee.   The President (or Treasurer) may sign all checks.

 

 

 

 

 

 

 

 

 

 

 

 

3.1.3 THE VICE PRESIDENT shall in the absence or disability of the President exercise the powers and performs the duties of the President and serves as Program Chair.   The Vice President shall succeed the President.

 

 

 

 

 

 

 

 

 

 

 

 

3.1.4 THE RECORDING SECRETARY shall keep minutes of all proceedings of the Executive Committee, Board of Directors and Association meetings where a vote is taken.   These minutes shall be provided to the groups as appropriate.

 

 

 

 

 

 

 

 

 

 

 

 

3.1.5 THE TREASURER shall collect, receive, hold and pay out all monies.   She shall present monthly reports and an annual report of the year’s transactions.   The Treasurer (or President) is authorized to sign all checks.   A sum of no less than $1000.00 shall be held in reserve for the incoming Board of Directors.   The fiscal year shall be May 1 st to April 30th of each year and all expenditures should be paid in full at its end.   She shall also keep membership records and make them available to the Membership Chair to publish the annual Directory.

 

 

 

 

 

 

 

 

 

 

 

 

  3.1.6   THE CORRESPONDING SECRETARY shall handle all club correspondence including, but not limited to, contents of the e-newsletter and articles for community (internal and external) publications .

 

 

 

 

 

 

 

 

 

 

 

 

3.1.7 THE ELECTRONIC COMMUNICATIONS COORDINATOR shall handle all electronic communication for the Association including, but not limited to; a monthly e-newsletter, an email distribution list, a website and special e-mail announcements as needed.

 

 

 

 

 

 

 

 

 

 

 

 

3.2  Vacancies in office shall be filled by vote of the Executive Committee with the exception of the President (See 3.1.1 OFFICERS).         

 

 

 

 

 

 

 

 

 

 

 

 

  1.   BOARD OF DIRECTORS:

     

 

 

 

 

 

 

4.1    TERMS and QUALIFICATIONS:   The affairs of the Association shall be governed by a Board of Directors composed of the Executive Committee and Committee Chairs appointed by the President.    Directors must be members of Marsh Creek Country Club and shall be elected or appointed annually for (1) year.

 

 

 

 

 

 

 

 

 

 

 

 

4.2    REGULAR AND SPECIAL MEETINGS:   Regular and special meetings may be determined by the President or a majority of the Board of Directors.

 

 

 

 

 

 

 

 

 

 

 

 

4.3        POWERS AND DUTIES:   The Board of Directors shall be subject to the Bylaws of the Association and the Board’s acts shall not conflict with the purpose of the Association.

 

 

 

 

 

 

  

 

 

 

 

 

 

 

 

 

 

 

  1. ASSOCIATION MEETINGS:   The regular luncheon meetings of the Association shall be held on the second Wednesday of each month from September through April inclusive unless otherwise determined by the Board of Directors.

     

 

 

 

 

 

 

5.1 The newly elected Officers shall be installed at the regular meeting on the second Wednesday in April.

 

 

 

 

 

 

 

 

 

 

 

 

5.2 Special meetings may be called by the President, the Board of Directors or from a group (minimum 10) of Association members.   The group must provide written notification to the President, with the purpose of the meeting stated, at least ten days in advance.

 

 

 

 

 

 

 

 

 

 

 

 

  1. COMMITTEES: Except for the Nominating Committee, all committee chairs shall be appointed by the President.

     

6.1 NOMINATING COMMITTEE: At the January Board of Directors meeting, a Nominating Committee, of three members, shall be elected by the Board of Directors (excluding the President).   It shall be the duty of this committee to nominate a candidate for each office.   The Nominating Committee shall report the names of the new candidates at the regular luncheon meeting in March.   Nominations made from the floor at the annual election in April, must have prior consent of the nominee who must be a member in good standing.  

 

 

 

 

 

 

 

 

 

 

 

 

6.2    All Committee Chairs shall serve as members of the Board of Directors.  

 

 

 

 

 

 

 

  1. AMENDMENTS OF BYLAWS:   These bylaws can be amended at any regular meeting of the Association by a two-thirds vote of members present, provided that the amendment has been submitted to the membership in writing at least thirty days in advance.   Bylaws shall be revised every three years by a committee appointed by the President.